Interview Thank You Notes - Format

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When writing interview thank you notes, follow this simple format.  You'll be starting your job in no time.

Interview Thank You Notes Format

  1. Thank the interviewer for the opportunity and include the position title for which you interviewed.  ("Thanks for taking the time to discuss the technical recruiter position with me today.")
  2. Include one or two (positive) things that happened during the interview. This will jog the interviewer’s memory as to who you are.  ("I think my background in recruiting makes me a strong candidate, as does my attention to detail.  The fact that you like Rush and Yes as much as I do is a strong selling point for your company!")
  3. Be specific about the job itself.  For example, if the position required 7 years of Javascript experience, 4 years of Python, and the ability to speak French and Japanese, restate the facts that you possess all those qualifications.  ("Let me take a quick second to remind you that I do meet all the qualifications of this job: I have been programming Javascript for over 10 years, Python for 4, and can speak and write Japanese, French, and English fluently.")
  4. End by saying you’re looking forward to hearing back soon.  ("Looking forward to hearing back from you soon.")
  5. Be enthusiastic: If you are not, you could come across as not really interested in the job.
  6. Be Neat: Handwriting adds a personal touch. However, be sure yours is legible. If your note looks like it was written by a 10-year-old, it could work against you.
  7. Have a friend look it over.  Just ask them to read it quickly and see if they notice any spelling errors, missing words, outright insults... you might be surprised.
  8. Be Quick: Be sure to send this within 24 hours of the interview. You can send it via email or regular mail. Whether you email or handwrite it, keep a professional tone.  Don't text an interview thank you note-- save texting for your friends.
  9. Just do it: Even if you’re not sure exactly what to write, just put something together and send it! Don’t get caught up in the details. A short note is better than no note. This thank you letter could be a tie-breaker between two candidates.
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